August Board minutes

BOARD MEETING MINUTES For Board meeting on August 30, 2012

President Kit Harras called the Board meeting to order at 5:30. The roll was taken, and those present and absent are as shown. Board members are asked to read and coordinate corrections or changes with the Club Secretary before the Board meeting.



President Kit Harras


Vice President Ralph Woodard


Secretary Jean Marsh


Treasurer Jim Johnson


Director Jeff Jensen


Director Mark Griffith


Director Joe Staten


Director Mike Marus


Director Doug McNutt


Director Jacqueline Monroe


Director Skip Mundy


Director Mark Pedri



Key Volunteers

Newsletter Editor                        Laurell Davenport
Special Interest Group             Gerry Simonson
Special Interest Group            Mike Marus
Door Prize Coordinator            Judi Franklin

APPROVAL OF LAST MEETING MINUTES: Minutes from last month’s Board meeting were approved as posted on the Website. (They will be emailed to members, as well as posted to the website in the future as requested.)


Membership: 71 paid members
Club Bank Balance: $3,868.54
Pay Pal amount: $125.00

Old Business

Future Meeting Ideas:

August: The annual pizza party and demonstration of a robot from Manitou Springs BANG students was a success. No left over pizza. Kit reported many more students signed up for the class this year.

September: Jim Johnson will present “Work flow.” A soup to nuts demonstration will show what the new Mountain Lion Operating System (OS 10.8) can do. You'll see how one can use it in daily life, with your various devices and iCloud. Examples such as a Christmas letter will touch on photos, numerical info, holiday party and project planning.

October: Event planning phase II plus new hardware such as iPad and iPhone 5.

November: Rich Voelker. Traditionally he enlightens us with ideas for Christmas gift giving and our own “Dear Santa” lists. Our door prizes will be bought through Voelker Research. A motion of a budget of $300.00 was proposed and seconded.

Mark Griffith will double check with Rich to make sure he is available again this year for this program.

December: We will be using an alternate room at the center. The one in the N.W. corner has been proposed. It will be a smaller, more intimate space Board member elections will be held. I encourage everyone to volunteer for this wonderful experience. I personally have enjoyed it immensely.

Door Prizes: Not to be missed this month! A chance at a Kingston Wi-Drive 32 GB USB 2.0 Portable External Hard Drive.

Mail: Be sure to state the benefit to members right at the top so the item is not confused with span or a virus risk and deleted without consideration.

Social media: We have seen a positive response to our participation in Meet Up so we will extend it for another 6 months.

Senior Center Sound System: Jeff has another commitment so his wireless mike has been passed to Doug for use at our meeting.

Senior Center Classes: Kit volunteered to teach two 2-hour iPad classes to be held at the Senior Center twice this fall. The first one (Sept.17) will address the basic question of “What is an iPad?” The difference between it and a Kindle. The second class will expand on the iPads many uses. Attendees will be referred to our web page to which a list of links will be added and we hope will encourage some to become new members of SMMUG. This brings up the idea that IOS devises may be an important subject for the meetings in the coming year. Would a SIG type meeting be of value? Possibly held during the day so it would be more accessible to seniors at the center.

Website: Jeff and Ralph need additional people to work on the website. More Authors are needed to add good content. Content that is being sent via email should be going onto the website. The program “Word Press” is fairly simple so those who are intrigued should step right up. Is there something we can offer anyone to encourage others to join the team and contribute to the website?

School – The Griffith Center has not responded back to us with their request for network setup assistance so we will not pursue it further but will keep the idea open as a future possibility.

B. New Business

Elections are coming up in December. We need new faces, new volunteers, and new board members. An announcement will be made at each up coming meetings to remind members that we need nominations or to be informed of anyone who might be interested.

There is a request that board members react faster to email. A suggestion was posed that a note in the top paragraphs or on the subject line of the need for a quick response would be helpful.

A bunch of ads on our SMMUG home page was not considered a good idea.

C. Around the Table

The Board discussed Board members that have not been able to participate regularly. The SMMUG bylaws state that the Board may remove any Board Member missing three of consecutive meetings. Several of our Board members were not able to attend most of the Board meetings this year. The Board discussed ways to facilitate their participation by using telecon, FaceTime, Skype, GoTo Meeting, etc. The Board also agree to moving the Board meeting to the last Wednesday of the month to facilitate participation by one of the Board Members.

NEXT MEETING: WHEN: Wednesday September 26, 2012 @ 5:30pm.
WHERE: At Jim Johnson’s
ADJOURN @ 6:38 pm


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