Board Minutes: 9-26-2012

BOARD MEETING MINUTES For Board meeting on September 26, 2012

 Meeting called to order by President Kit Harras at 5:30 p.m. Roll was taken and those present or absent are as shown below. Board Members are asked to refer to last months minutes on the website. Minutes from last months minutes were approved as posted.

OFFICE Name

P/A

President Kit Harras

P

Vice President Ralph Woodard

P

Secretary Jean Marsh

A

Treasurer Jim Johnson

P

Director Jeff Jensen

A

Director Mark Griffith

A

Director Joe Staten

A

Director Mike Marus

P

Director Doug McNutt

P

Director Jacqueline Monroe

P

Director Skip Mundy

P

Director Mark Pedri

P

Key Volunteers

  •             Newsletter Editor                  Laurell Davenport
  •             Special Interest Group         Gerry Simonson
  •             Special Interest Group         Mike Marus
  •             Door Prize Coordinator      Judi Franklin

TREASURY REPORT:

Membership:  74 paid members, (3 new members)

Club Bank Balance: $3,432.57

Pay Pal amount: $100.00 +

A. Old Business

 Oct. 4th Meeting – Latest on 10.8

“Mixed Bag Of Mountain Lion (OS 10.8) Tricks”

From 7 to 8 p.m. Mark Pimentel will present a smorgasbord of quick tips, tricks and information about OS 10.8 (Mountain Lion) that may or may not convince you to upgrade. Safari, Preview, Calendars and Contacts will be the focus, but Mark is liable to fly off on tangents, depending on your questions so have them ready!

Before the Mark Pimentel’s presentation, from 6 to about 6:45 p.m. various knowledgeable members will be available at various tables to answer any questions you might have in their area of expertise.

At September’s meeting, Jim Johnson presented part 1 on “Doing the Project”. The follow up, part 2 of  “the Project” will be adjusted or rescheduled as required depending on the length of Mark Pimentel’s program and how much Q. & A. he receives.

Door prize status: Kit Harras has purchased several items and Jim Johnson will complete the booty when he visits Voelker Research.

Nov. 1 Meeting – Apple Christmas

This is your opportunity to fill out your “Dear Santa” letter or gather some wonderful ideas for items to stash under the tree for loved ones. Rich Voelker of Voelker Research has agreed to send in his pros to give us an overview of all the new and wonderful 2012 Apple devices available. This is a, not to be missed, program each year and this year promises to be just as wonderful.

Dec. 6 Meeting - Election's are coming!

This meeting will be held in the C.D. Smith room, which is located in the far N.W. corner of the building.

Elections for 2012 for SMMUG Officers and Board of Director Members

We will be electing our new SMMUG Officers and Board of Directors for 2013 at our General Meeting on December 6th, 2012.  All positions are open. Not sure what being a Board member involves?  Just ask any Board member at the next General Meeting. You can check the "About Us" page on smmug.org to see who is serving this year. We will be electing the following:

  •  President
  • Vice President
  • Secretary
  • Treasurer
  • and up to ten (10) Board Members

NOMINATIONS

You may nominate someone (including yourself) in person at the October, November, or December 2012 General Meeting.  Please ask them if they are willing to serve before you nominate them.

To nominate someone via email (again - yourself too), simply send an email to Joe Schaefer, our Election Chairperson.  Joe will accept nominations from all current members. Joe Schaefer's e-mail is " joeschaef36@gmail.com ".  The election will be held as part of our SMMUG Corporate meeting at the Senior Center at the December meeting on the 6th.  All nominations must be in by 6:30 PM, December 6, 2012.  

VOTING

 

Voting will be completed as part of the Corporate meeting which will start at 7:00 pm.  Members vote once for each open position. You can cast your vote by e-mail before the General Meeting or in person at the General Meting on December 6th.

PS: We also need many volunteers for small tasks for next year.  So, if you enjoy smmug, ask Board member what you can do to help. Thanks!

2013 Meetings

A motion was made and seconded to try a new approach in the coming year due to a discussion of future meeting topics and responsible speakers for next year. With the success of the current iPad models, rumors of an iPad Mini, the rollout of iPhone5 and feedback from Kit’s iPad class at the Senior Center. We will use the current Q&A pre-meeting time and devote it entirely to issues about iOS6: a mini-class that teaches one aspect at a time; Q&A about iPad/iPhone problems; workarounds that members use; new or old apps that are recommended, etc. Most of the people in Kit’s class are crazy-fascinated by the iPad, but still use a PC as their computer. They could leave at the break if they choose, although the Board thought that most would buy a Mac the next time they buy a computer and might enjoy staying to learn more about the Mac. New members? We still need to discuss providing some handouts for the class members to encourage or even discount membership from the referral. The second half of the meeting will be devoted to the Macintosh as always. Space on the SMMMUG web page for Helpful Links will tie into intro material (Jeff Jensen & Kit Harras will work on this). Jackie Monroe’s web classes tie-in to SMMUG was successful.

Senior Center Status

Status of the contract with the Senior Center was discussed. Joe Staten is still the POC. The question, is the Senior Center the best balance of location & cost? Other options? Kit Harras will return the paperwork to the Center which will contract us to get our same meeting room for another six months. Skip Mundy has volunteered to check out the building now owned by Rocky Mountain at Costilla and Weber. It’s a nice building, but lots of questions need to be answered: WiFi? Suitably large room? Hours of operations?

PBS. “The ‍building officially reopened earlier this month and is free to 501c3 nonprofit organizations Monday through Friday between the hours of 8 a.m.–5 p.m. Extended evening and weekend hours will be available by special request starting in January 2013.” Gazette

Will PBS be willing for us to enter into a long-term agreement for the same night each month?, etc. We might possibly hold a workday daytime SIG for iPad or similar topic as a test.

Social Media

An update on Social Media Status has been tabled, but all felt it is still an important vehicle for getting our message out. Several felt it should not be the ‘official’ or ‘exclusive’ notification tool, however.

New Web Site

Jeff Jensen updated us on the new web site’s need to push for more presence in print media. He will write a long and short version and send to Kit Harras for a “sanity check” before the various Board members lobby his list of proposed sites for inclusion.

B.  New Business

Domain Registry of America

There was a brief discussion of Domain.org  & .com,  POC & recent issues. Going forward Jeff Jensen will turn SMMUG.org and SMMUG.com over to DROA (Domain Registry of America) who will renew our domain annually and we will be free of Network Solutions.

C. Around the Table

We’ve had a request to advertise an old Mac Plus. We decided not to start soliciting one-off ads, run a swap meet, sell at door, etc. Instead, Doug McNutt will send the person a list of places that buy old Macs.

Moving board meetings to Wednesday seems to work for Board members.

Next three Board meetings:

  • October 24,
  • November 28 (to miss personal Thanksgiving holiday plans)
  • December 19 (to miss potential Christmas holiday plans).

An extended discussion concerning the disconnect in email round robin 
communication between officers of the Board ensued. There was an impassioned plea made for board members to send email that should go to all Board members to “boarmembers@smmug.org.  Also, Board members should set up mail forwarding through smmug.org Gmail or at least check regularly the email that goes to the individual’s yourname@smmug.org email address via the boardmembers@smmug.org group address.

Meeting adjourned at 7 p.m.

 

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