Board Meeting Minutes – July 2014

All members are welcome to join us at the Board Meeting. Email Gerry Simonson at gsimonson@smmug.org for the location for next month’s Board Meeting. The July meeting was called to order on Monday, July 28th at 5:40 PM.

Attendance:

President Gerry Simonson Present
Vice Pres. Mark Griffith Present
Treasurer Skip Mundy Present
Secretary Jean Marsh Absent
Director Jeff Jensen Present
Director Ralph Woodard Absent
Director Joe Staten Present
Director Mark Pedri Absent
Director Kit Harras Present
Director Jim Johnson Present via FaceTime
Director Mike Marus Absent
---------------
Key Volunteers
Newsletter Laurrell Davenport Present
Member Ron Davenport Present
Door Prize Bruce Wisz Absent
SIG Mark Pimentel Absent

 

1. Approval of Minutes of June 23, 2014, SMMUG Board Meeting. The minutes were not available for review so approval of the minutes was tabled. Action: During the meeting, Mark Griffith e-mailed a link to the draft minutes for comments. Comments are due by 1 Aug 14. Once comments are incorporated, minutes Mark Griffith will post them for approval. Status: OPEN.

2. Treasurer’s Report. 70 members. There is $4131.36 in the SMMUG bank account and $83.52 in SMMUG PayPal account.

3. Current Business.

3.1 Status of SMMUG website, publicity, and SMMUG Meet Up

a. There is a vendor that is willing to provide articles for the SMMUG newsletter/website in exchange for having a link placed on our website. At the conclusion of the discussion, the consensus of the Board is for Jeff Jensen to contact the vendor to ask the following questions: Where do the articles come from? Are the articles copyrighted or are they free for public distribution? Action: Jeff Jensen will contact the vendor and ask them the Board’s questions. Jeff will also request a sample of the articles to be provided. Once he receives the sample, the Board will review it before making a final decision. Status: OPEN.

b. Jeff requested a back-up point of contact (POC) for the Colorado Springs Apple Users Group – SMMUG Meetup group. Jim Johnson volunteered to be the back-up POC. Jeff informed the Board that there are currently 34 members of the Colorado Springs Apple Users Group – SMMUG Meetup group. Action: Jeff and the Treasurer Skip Mundy decided to continue to pay our Meetup dues using Jeff’s credit card. Jeff will submit the bill to Skip, and be reimbursed with a check. Status: CLOSED.

c. Jeff made several updates to the SMMUG website, including maps to the new meeting locations and is requesting feedback for any errors or edits the Board would like to see. The members present thought the changes were good, but will review for additions/edit. Status: Ongoing.

d. Jeff stated we need some SMMUG members to act as Ambassadors to meet and greet people at our meeting, especially for the new venues. Mark Griffith agreed to do this if he is not presenting at the meeting. Action: Gerry Simonson and/or Mark Griffith will ask the membership at the next meeting for additional Ambassadors. Status: Ongoing.

 e. Jeff asked if the Board was interested in advertising in the Colorado Springs Gazette. The consensus was if we could advertise for free, the Board would look into it. This topic was tabled for further discussion.

3.2 Review of plans for the remaining 2014 SMMUG meetings:

a. August5th SMMUG Meeting - The August meeting is the annual SMMUG Pizza Party and will be held from 6:00 to 8:00 PM at Bambino’s Italian Restaurant, 2849 E. Platte Ave., Colorado Springs, CO 80909. Mark Griffith reported 17 RSVPs to date. The announcement is on the SMMUG website. The Board requested another e-mail blast go out to the membership asking for RSVPs. Action: Jeff Jensen and Ralph Woodard will send out an e-mail to the membership requesting RSVPs. Jeff/Ralph will also add an invite to our Meetup and Facebook page. Status: OPEN.

b. August 9th SIG Meeting – There will be no August SIG.

c.  September 2nd SMMUG Meeting - Skip Mundy will demonstrate how to create a website complete with photographs, video, blogs and social media with Sandvox. The meeting will be held in our new location in the Carnegie Reading Room at the Penrose Library, 20 N. Cascade Ave. in downtown Colorado Springs.

d. September 13th SIG Meeting - Mark Pimentel or Mike Marus will cover iTunes. This location of the SIGs for the rest of the calendar year will be Fire Station #18, 6830 Hadler View, Colorado Springs.

e. October 7th SMMUG Meeting – There will be a panel discussion on E-Readers. At least three of the major e-readers for iOS will be covered: iBook (Mike Marus), Nook (Skip Mundy), and Kindle (Mark Griffith).

f. October 11th SIG Meeting - Mark Pimentel or Mike Marus will cover iPhoto.

g. November 4th SMMUG Meeting - Rich Voelker and company will present their traditional Christmas shopping tips.

Action: Gerry Simonson followed-up with Voelker Research to confirm his participation at the November meeting. Bob Gray agreed. Status: CLOSED.

h. November 8th SIG Meeting - Mark Pimentel or Mike Marus will cover Safari.

i.  December 2nd SMMUG Meeting - This meeting will include election of SMMUG officers and Board members for 2015.  There will also be a Swap Meet at the December meeting. Bring your old Apple stuff that you are willing to swap or give away.

Action: The Board will ask individuals if they are willing to serve on the 2015 SMMUG Board. Several candidates were presented. The Board will continue to solicit additional candidates for the 2015 SMMUG Board. Status: Ongoing.

The Board previously suggested having Blue Star recycle be present at our Dec 2nd SMMUG meeting in order to offer recycling of hardware no longer needed by users.

Action: Gerry Simonson to contact Blue Star Recycling to see if they can attend the meeting. Gerry made initial contact and will follow-up via e-mail to confirm Blue Star’s attendance. Status: OPEN.

j. December 13th SIG Meeting - Mark Pimentel or Mike Marus will cover the Apple Finder.

k.  Future Meeting Topics - Possible topics include Colorado State Vacation Guide by Miles Media, iOS 8, useful apps for travel, peripheral hardware used with Macs/iOS devices, “the Cloud”.

4. New Business:

a. At the last SMMUG meeting, several volunteers came together to form the Meeting Location Committee. The committee consisted of the following members: Mike Marus, Ron Davenport, John Parisi, Bob Binder, and David Sellers, Sr. The committee did the research and was able to secure the Carnegie Room of the Penrose Library for the monthly SMMUG meetings and Fire Station #18 for our monthly SIG meetings. Both locations are on a trial basis for the rest of the calendar year.

Action: Mark Griffith and Jeff Jensen will act as guides to greet members and guide them to the Carnegie Reading Room at the library.

b. Mark Griffith provided the status of the Shop For A Cause effort. The club sold 15 coupons and gained $75 for the club. Mark will make a final push to sell more coupons at the 5 August SMMUG meeting.

5. The meeting adjourned at 6:35 PM. The next SMMUG board meeting is scheduled for August 25th, 2014. The location is TBD.

Minutes submitted by Mark Griffith.

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